Managing Email Signatures

Managing Email Signatures

Email signatures are automatically appended to every email you send from WRRK. You can create multiple signatures and choose which one to use per account.

Creating a Signature

1. Go to Settings > Email > Signatures.
2. Click Create Signature.
3. Use the rich text editor to design your signature. You can include:

• Your name and title
• Company name and logo (upload an image)
• Phone number, website, and social media links
• Legal disclaimers or confidentiality notices

1. Click Save.

Assigning Signatures to Accounts

Each connected email account can have a default signature:

1. Go to Settings > Email > Accounts.
2. Click the account you want to configure.
3. Under Default Signature, select from your saved signatures.
4. The selected signature will be appended to all outgoing emails from that account.

Switching Signatures Per Email

When composing an email, you can change the signature for that specific message:

1. In the compose window, click the Signature dropdown (bottom toolbar).
2. Select a different signature or choose None to send without one.

Signature Variables

You can use dynamic variables in your signatures that auto-populate:

• {{name}} — Your display name
• {{title}} — Your job title (from Profile settings)
• {{company}} — Your organization name
• {{phone}} — Your phone number (from Profile settings)

Best Practices

• Keep signatures concise — 4-6 lines maximum.
• Include a link to your scheduling page for easy meeting booking.
• Use a professional headshot or company logo, not both.
• Test your signature by sending a test email to yourself to check formatting.